Office Administrative Assistant

General Job Description

 Ashworth Homes is a residential real-estate development and construction company located in Shoreline, WA and serving the greater Seattle area. The Office Administrative Assistant plays a critical role in supporting our Office Manager, Accounting group, and Project Management group. This position is uniquely situated at the center of all we do and plays a critical role in the day-to-day operations of the company. You will report to the Ashworth Homes Office Manager.

Specific Duties

We are looking for a dynamic, detail-oriented, maximizer who can communicate clearly, work efficiently, and be a good team member. The successful candidate will enter a fast-paced, hard-working atmosphere that strongly values teamwork. Specific duties may include:

  • Support and maintain office organization and operations including:
    • Perform office duties that include ordering/organizing supplies and managing a records database and physical files.
    • Open, sort and distribute incoming faxes, emails, other correspondence, and answering the phone.
    • Maintain physical appearance of front office space.
  • Support construction operations such as lien release tracking, supporting the permit and purchasing processes, and other general administrative support as needed.
  • Procure construction materials via online ordering (eg. lighting fixtures, plumbing fixtures, etc.)
  • Assist the Accounting group during monthly accounts payable and accounts receivable cycles.
  • Maintain company social media presence on Facebook and Instagram and help manage website maintenance.
  • Other duties as assigned.

Required Qualifications

  • Proactive approach to problem solving with strong decision-making skills.
  • Proficient with Microsoft Office applications such as Word, Excel and Outlook.
  • Ability to prioritize daily workload priorities and meet deadlines in a fast-paced environment (such as home closing and permitting deadlines).
  • Professional level verbal and written communication skills.
  • Help prepare for meetings and record minutes.
  • Good attention to detail, punctuality, and reliability.
  • Commitment to high-level of customer service.
  • High School diploma
  • Quick study and troubleshooter
  • Able to multi-task

Preferred Qualifications

  • Experience with Quick Books
  • Experience with Construction Management Software or similar professional databases
  • College diploma
  • Personal transportation